Primary Purpose:

Provide secretarial duties and assist the Assistant Superintendent of Human Talent and Directors of Human Talent with functions to ensure quality staffing and effective practices in Human Talent management.

Qualifications

Minimum Education/Certification

High School diploma or equivalent

Bachelor’s Degree preferred

Minimum Experience:

Three years secretarial/clerical experience, preferably in public education environment

Special Knowledge and Skills

Proficient computer skills in Word, Excel, Adobe PDF, Power Point

File maintenance skills

Ability to follow written instructions

Ability to operate multi-line phone system

Effective organization, communication, and interpersonal skills

Bilingual preferred

Major Responsibilities and Duties

• Onboarding of new employees; prepare new hire packet for review, schedule onboarding appointment and send new hire onboarding paperwork
• Assist with scanning new employee files into records management system
• Assist with the building and maintenance of employee files and records
• Data entry of employee deductions, direct deposit, professional dues, name changes, W4, and all other deductions submitted by employee
• Assist in verification of applicant credentials
• Assist employees and applicants with completing applications and required paperwork
• Coordinate and communicate with Department Leads/Administrators/Admin. Assistants regarding new hires and with all employees regarding their paperwork
• Track all new hires and distribute reports as needed
• Process paperwork and build files for all new employees
• Update employee information changes in eFinance Plus
• Process employee resignations and resignation acceptance letters
• Produce service records for all employees as requested and prepare service records for Asst. Director to calculate new salary
• Assist with switchboard relief
• Maintain confidentiality
• Assist with ID badges
• Assist with job fair and other department run ceremonies/banquets
• All other duties as assigned

Supervisory Responsibilities

None

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Frequent walking, standing, stooping, bending, and reaching  

Occasional lifting and moving of moderate to heavy objects

Prolonged use of computer  

Work with frequent interruptions

Maintain emotional control under stress

Wage/Hour Status:  Non-Exempt

Pay Grade:  6- Administrative Support

Days:  226

Reports to:  Director of Human Talent