Primary Purpose:

Provide clerical and accounting support in employee benefits and payroll areas.

 

Qualifications:

Education/Certification:

High School diploma or equivalent

 

Minimum Experience:

Two years bookkeeping experience

 

Special Knowledge and Skills:

Ability to multitask

Proficient in Microsoft Office w/ a high level of skill in Excel Preferred  

Bilingual preferred

 

 

Major Responsibilities and Duties:

Employee Benefits/Risk Management

1. Assist with the input and maintenance of information in employee database.
2. Track new hires by making multiple phone calls and sending e-mails to ensure employees complete benefits enrollment.
3. Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
4. Verify benefits eligibility data from all carriers for accuracy.
5. Process employee benefits enrollment and change forms within required time limits.
6. Assist with coordination of annual open enrollment process for existing employees.
7. Maintain statistical data relative to premiums and costs.
8. Maintain all physical and computerized records and assist with the required data entry.
9. Prepare and verify the calculation of monthly premium statements from all carriers.
10. Prepare new employee packets.
11. Make and schedule appointments for the Coordinator of Employee Benefits.
12. Assist with scheduling and set up of benefits meetings with staff.
13. Assist with coordination of employee benefits vendor fairs.
14. Assist with coordination of employee wellness fairs.
15. Answer and respond to incoming calls, take reliable messages.
16. Receive, sort, and distribute mail and other documents.
17. Demonstrate initiative to develop needed skills applicable to performance of assigned duties.
18. Maintain confidentiality of information.
19. Complete all required data collection for ACA.
20. Set up and modify all employee payroll deductions as needed.
21. Complete all monthly, quarterly and annual reporting for ACA.
22. Maintain accurate records for ACA
23. Demonstrate initiative to develop needed skills applicable to performance of assigned duties.
24. Observe all professional and ethical standards of conduct in performance of duties.
25. Keep records retention files updated for Benefits and Accounting.
26. Keep website updated as needed.
27. Perform other duties as assigned in an accurate and timely manner.  

 

Professional Growth & Development

1. Attend workshops/seminars that are made available for staff development.
2. Maintain technical training on new software.

 

Working Conditions:

1. Repetitive hand motions; prolonged use of computer.
2. Work with frequent interruptions.
3. Frequent walking, standing, stooping, bending, and reaching.
4. Occasional lifting and moving of moderate to heavy objects. 
5. Must be able to maintain emotional control under stress. 
6. Some extended work hours is occasionally required.

Wage/Hour Status:  Non-Exempt

Pay Grade:  5- Administrative Support

Days:  226

Reports:  Director of Risk Management/Treasury