Primary Purpose:

Perform administrative/purchasing duties to assist the Director of Finance in assuring District compliance with State purchasing regulations.

 

Qualifications

Minimum Education/Certification:

Bachelor's degree in accounting or finance-related preferred.

Minimum Experience

2-5 years of business experience preferred; preferably 2 years in purchasing

Special Knowledge and Skills:

Excellent communication skills.  Technical and practical knowledge of governmental purchasing and data processing.  Knowledge of TEA required account codes.  Proficiency with Microsoft Office programs such as Excel, Word, and PowerPoint.

 

Major Responsibilities and Duties:

1. Provide data on district bids for use in the preparation of financial statements reviewed by the independent auditors.
2. Review requisitions for commodity codes usage and accuracy, account code accuracy, availability of funds and compliance with purchasing policies.
3. Monitor commodity codes usage and compliance with purchasing policies.
4. Coordinate and process district bids/proposals to meet the purchasing needs of the District in a timely manner in accordance with state/federal purchasing laws. 
5. Prepare recommendation of bid/proposal awards for Director of Finance approval.
6. Print district purchase orders.
7. Assist various district personnel with procurement information necessary to maintain compliance with purchasing policies and good fiscal management.
8. Maintain vendor listings and addresses by bid/proposal category for annual bid process.
9. Prepare and maintain approved vendor lists.
10. Develop and maintain district calendar for bid/proposal timelines.
11. Maintain permanent purchasing records.
12. Handle the distribution of district credit cards.
13. Process fiscal year end close-out of purchase orders by cancelling outstanding purchase orders, setting up payables, or carry encumbrances forward to the next year by preparing carryover encumbrance amendment.
14. Assist with the preparation and updating of the District Financial Procedures Manual and present at the  District-wide Finance In-service to update personnel on procedural changes.
15. Create information for the Purchasing web page on the district’s website.
16. Serve as liaison of the Finance Department with campus and department personnel as assigned by the Director of Finance.
17. Use educational tools available through various seminars, workshops, or in-service programs to enhance job performance.
18. Actively participate in professional associations and maintain current certification.
19. Demonstrate initiative to develop needed skills applicable to performance of assigned duties.

20. Perform financial and school Finance office operations that adequately and efficiently support the District’s instructional goals. 

21. Observe all professional and ethical standards of conduct in performance of duties.

22. Perform all duties in an accurate and timely manner.Promote positive relations with District administrators and staff and be an advocate of the District’s mission within the community.

23. Perform other duties as assigned by the Director of Finance.

Wage/Hour Status:  Non-Exempt

Pay Grade:  Administrative Management 2

Days:  226

Reports to:  Director of Finance