Primary Purpose:

 

To assist the Finance department in the efficient operations of the department to ensure proper preparation and processing of payroll as it relates to a quality environment for our employees.

 

Qualifications

Minimum Education/Certification:

High School diploma or equivalent

Minimum Experience:

Three years accounting/budgeting and secretarial experience

Special Knowledge and Skills:

High level of proficiency in applied technology (keyboard, email, spreadsheets, word processing, multimedia, internet, databases)

Computer proficiency in FinancePlus payroll preferred

Excellent interpersonal skills and the ability to provide outstanding customer service and ability to work with diverse groups

Maintain high level of integrity and confidentiality regarding salaries and employee records

 

Major Responsibilities and Duties

Payroll Preparation

 

• Establish and maintain all salary data, budget accounts, job class, pay codes, check location and other data
• Set up/process new hire, transfer, promotions in payroll data base for all employees
• Record new year data for employees in the personnel budgeting process
• Process and record employee salary and stipend changes
• Prepare employee salary confirmations
• Calculate salaries for new employees
• Compute and record salary changes resulting from transfers and upgrades affecting employee positions
• Maintain the FinancePlus system data for employee records
• Complete salary surveys as needed
• Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information on deductions from pay relating to absences, medical certification requirements, return-to-work dates, etc.
• Work cooperatively with payroll department and risk management to process and coordinate all employee leaves and absences, including those relating to workers’ compensation claims
• Interface with administrators, principals, directors, and district employees regarding payroll-related issues. Assist with the equitable resolution of complaints, concerns, and problems in the area of payroll/personnel.
• Perform other duties as assigned

Professional Growth & Development

 

• Attend workshops/seminars that are available for staff development.
• Maintain technical training on new software.

 

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Frequent walking, standing, stooping, bending, and reaching. Occasional lifting and moving of moderate to heavy objects. Repetitive hand motions. Work with frequent interruptions, maintain emotional control under stress.